CFA BOD Meeting Minutes for November 16, 2013

November 16, 2013

 

Meeting called to order by Roger Bohn at 2:05 EST

 

The following people were in attendance:

 

·         Roger Bohn

·         Jack Cogswell

·         Prescott Cogswell

·         Ed Cogswell

·         Dennis (of Florida)

·         Connor Cogswell

·         Howard Cogswell

·         Virginia Bohn

·         John Bohn

 

October Meeting Review – an overview of the meeting was given by Ed and the meeting minutes accepted. (Motioned to accept by Prescott and seconded by Denis of Florida).

 

Board of Director Opening – We still need a replacement BOD for Caroline Van Deusen, who has submitted her resignation as a BOD.  

 

The Courier – Malcolm was not in attendance.

 

Membership – we have 25 more active members since last month, in response to the ‘Dues Not Paid’ mailings.

 

CFA Legal Counsel Issue – Connor reviewed the bylaws regarding the role of the Legal Counsel and he believes that legal counsel should be independent, and not a voting member of the BOD’s. He has proposed the appropriate revision to be bylaws. He will share the revision with the BOD’s and will seek to have this voted on at the 2014 Annual Meeting. [My question is whether a temporary change can be implemented by the President, and become active before it is voted on at the next Annual Meeting. I don’t remember us addressing this.] Conner has taken the action to propose the change to the bylaws, which (again) will be voted on at the 2014 annual Meeting.

 

Webmaster – John Bohn, our new Web Master, is continuing the address the design of our new webpage. John believes the best way to update our webpage is to build from an entire different system. Our current webpage resides in a different server than the server that will be used with the new webpage. Katie asked about the registration changes – how will that work, and what will it cost? There is also a concern of our domain name (cogswell.org) and we discussed the chance we could lose control of that location, and we certainly don’t want that to happen. The real question is who really owns this domain, and therefore has control of it. There was also a concern of who will have access to the database for the new web page. We should probably provide some BOD’s access to the database with a password. John mentioned that the webpage will have a daily back-up, and that historical data will be kept for 14 days. So if an error is made in the database we can recover, as long the error is discovered within 14 days.

 

Of course, all of these changes will affect what Steve Aberle is managing now, as he has been maintaining the current ‘cogswell.org’ webpage data base. Katie took the action to talk to Steve about this change.

 

CFA Blog – Our active blog resides at cogswellfam.wordpress.com. Dennis Cogswell reported (before this meeting, via email) that we have the ability to add a private ‘members only’ section to this blog if we chose to.

 

The 2014 CFA Reunion – no action

 

2013 Past Dues Coming In – The secretary has been receiving past dues for 2013, in response to the mailings that went out in October. We are currently up to 156 active members.

 

2013 Christmas Cards – After the meeting was completed, it was decided (via email) that Christmas Cards will once gain go out this year. Ed took the action to send these cards out in December.

 

The meeting came to a close at approximately 3:10 EST:

 

·         Generate a written process as a guide for the host of future reunions (Katie & Ed) – still an open item

·         CFA Legal Consul Bylaws Revision. (Connor Cogswell)

·         Revise the current CFA Webpage. (John Bohn) – this will be on-going for while

·         Contact Steve Aberle regarding the changes in the webpage database (Katie)

·         Send out Christmas Cards to active members (Ed)

 

The next meeting is scheduled for Sat., January 11th at the same time (2 PM EST). The meeting for December has been cancelled. Please remember that you can call in at (916) 233-0790 and use the host code of 217372# (if you are the first person there) or use the attendee access code of 365010#. This saves the association money if you can call long distance toll free. If you can’t call long distance toll free use (888) 861-1255. In either case, the passwords remain the same.

 

Best Regards,

 

Ed Cogswell

CFA Secretary

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